The club is managed by a committee made-up of volunteers, committee members do not receive a salary or any income for their roles. Being involved in the club’s committee is a great way to develop leadership skills and organisational skills. Anyone can get involved! Club officers in Waitara Windbags will be elected for an annual term from 1 July to 30 June.
At the next meeting on 11 May, we will be holding club officer elections for people to fill the below roles. I have included information on all the roles, so if you are interested in taking up one of these roles, please let me know.
The club president oversees all aspects of club management and sets the tone/vision for the year. He or she works very closely with the other committee members on tasks of all types while keeping track of the bigger picture. The tone of the Toastmasters year (1st July to 30th June) will be set by the President alongside key objectives, themes and outcomes to be achieved during the year. In many ways, the club President acts as the CEO of the Club! Keeping and building links with the wider Toastmasters community is also the President’s responsibility.
Vice President Education
Organising club meetings and ensuring that members’ progress in both the communication and leadership tracks is the Vice President Education (VPE)’s key responsibility. The primary way in which this is ensured, is through a web platform called easy-Speak. VPEs will contact you periodically. It could be to suggest the possible meeting roles for you, and to ensure that you’re keeping up nicely on the educational front and also provide valuable pieces of advice.
Vice President Membership
The chief responsibility of the Vice President Membership (VPM) is to take care of members. The VPM also performs the essential administrative task of signing up new members with Toastmasters World Headquarters. VPMs will be in touch with you on a regular basis, ask you how you’re getting along, if you have any concerns or maybe ideas that the club could benefit from.
Vice President Public Relations
Raising the club’s profile and promoting it to attract new guests and members is the Vice President Public Relations (VPPR)’s job. This is done by frequently updating the club’s website, keeping the club’s social media presence fresh and attractive, or designing promotional materials such as leaflets or business cards. The VPPR also frequently assist the VPM in transforming guests into members.
Just like any organisation, our club would be nothing without administrative processes and basic procedures. These range from membership lists, records of attendance from past guests, minutes of committee meetings etc. The club Secretary is responsible for ensuring that these are as efficient and lean as possible.
Upon joining the club you paid membership fees, these are collected by our club Treasurer. Our Treasurer is also responsible for setting-up a yearly budget for the club, paying membership dues to Toastmasters World Headquarters and generally ensure that we live within our means. He or she also has input on equipment purchases and will produce a yearly financial report outlining how the members’ money was spent.
Sergeant at Arms
Arranging the meeting room, so that it’s ready for everyone, is the first responsibility of the Sergeant at Arms (SAA). The second and even more important one, is making sure that guests feel welcome to the club, that their queries are answered and that they are properly looked after. It is common for the club SAA, VPM and VPPR to work together to welcome guests and ensure that they become members of our club!
Immediate Past President
The Immediate Past President (IPP) supports the current President in leading the club by providing advice, guidance and wise counsel. His experience and expertise is also of interest to other members of the club committee. In many ways, the IPP is an ‘Elder Stateman’ of the club.