Waitara Windbags Newsletter #9
April 2018
Club Website
Dear <<First Name>>,
Welcome to Waitara Windbags Wonderful Newsletter #9. I everyone is enjoying themselves over these school holidays. I know that when I was in school I used to get bored very quickly and within days was looking forward to going back to school! I hope that whatever you get up to that you stay safe and well.

The stage presence workshop held on 12 April:
Overall this was a very successful event. There was a total of 31 people that came along to the meeting, which was excellent! These people were fellow toastmasters and members of the public as well. All feedback received was very positive and will hopefully result in some new members joining the club soon!

If there are any other types of workshops that you would like seen held at the club please let me know. 

Effective Evaulation Workshop 24 May:
This will be an interactive 1 hour workshop on how to give effective feedback. The session will be conducted by Alicia Curtis, DTM. Alicia is a toastmasters junkie, who loves everything toastmasters. She has won many toastmasters contests, and recently reached 3rd place at Division level in the Evaluation contests in 2017. During her workshop

Public Speaking Courses:
We have started our annual speechcraft course on the 14th April. It has been a little disappointing that we have only been able to get 2 participants signedd up, but the feedback from day one is that the course has exceeded all their expectations. This course is designed for participants to get the same benefits of the Toastmasters education program, without the long term commitment to joining a club. Please tell your friends and family about this excellent learning opportunity. If you know of anyone that might be interested in attending a speechcraft course, we will look at holding another course again later in the year, if we get enough interest.

Club Officer Elections:
Our elections for club officers for the 2018/19 toastmasters year will be held on the 10th May. All the club officer roles will be up for election. So, if you are interested in being President, Vice President Education, Vice President Membership, Vice President Public Relations, Treasurer, Secretary or Sergaent at Arms, and would like more information about the roles, please see below in this newsletter.

We have lots of other exciting events and learning opportunities coming up, so please read all the information below. If you have any questions, please do not hesitate to contact me.

Also, if any member(s) would like to contribute to this newsletter, please do not hesitate to contact me, all contributions are welcome.

Best wishes,

Joanne Keevers
President, Waitara Windbags
Welcome to our newest member!
I'd like to extend a very warm welcome to our newest member Sahar Zaidi! We look forward to sharing our toastmasters journey with you! 

Sahar will be presenting her first speech, the Ice Breaker at the 10th May meeting. I hope you can all be there to see it.
The Levels of Pathways
Have you wondered what is involved in each of the levels of each of the paths in Pathways? See the images below to help give you an idea.
Pathways learning experience
The Distinguished Toastmaster (DTM) award represents the highest level of educational achievement in Toastmasters.

To earn the DTM in Pathways, you are required to:

  1. Complete two learning paths.
  2. Serve as a club officer for 12 months. (If your club has six-month terms for officers, you can fulfill this requirement by serving as a club officer twice, but you don’t have to do it in consecutive terms.)
  3. Serve a complete one-year term as a district officer.
  4. Serve successfully as a club mentor or coach.
  5. Serve successfully as a club sponsor or conduct a Speechcraft or Youth Leadership program.
  6. Complete the DTM project. (Members are required to create and implement a project of their own design, in which they demonstrate the skills and expertise they have gained.)
The full road to Distinguished Toastmaster in Pathways
That you can work on both the traditional toastmasters education program and pathways at the same time? Existing members who joined Toastmasters before December 2017 have until June 2020 to complete any awards they are working on before the old program is shutdown and the Pathways is mandatory for everyone.
Club Officer Roles

The club is managed by a committee made-up of volunteers, committee members do not receive a salary or any income for their roles. Being involved in the club’s committee is a great way to develop leadership skills and organisational skills. Anyone can get involved! Club officers in Waitara Windbags will be elected for an annual term from 1 July to 30 June.

At the next meeting on 11 May, we will be holding club officer elections for people to fill the below roles. I have included information on all the roles, so if you are interested in taking up one of these roles, please let me know.


The club president oversees all aspects of club management and sets the tone/vision for the year. He or she works very closely with the other committee members on tasks of all types while keeping track of the bigger picture. The tone of the Toastmasters year (1st July to 30th June) will be set by the President alongside key objectives, themes and outcomes to be achieved during the year. In many ways, the club President acts as the CEO of the Club! Keeping and building links with the wider Toastmasters community is also the President’s responsibility.

Vice President Education

Organising club meetings and ensuring that members’ progress in both the communication and leadership tracks is the Vice President Education (VPE)’s key responsibility. The primary way in which this is ensured, is through a web platform called easy-Speak. VPEs will contact you periodically. It could be to suggest the possible meeting roles for you, and to ensure that you’re keeping up nicely on the educational front and also provide valuable pieces of advice.

Vice President Membership

The chief responsibility of the Vice President Membership (VPM) is to take care of members. The VPM also performs the essential administrative task of signing up new members with Toastmasters World Headquarters. VPMs will be in touch with you on a regular basis, ask you how you’re getting along, if you have any concerns or maybe ideas that the club could benefit from.

Vice President Public Relations

Raising the club’s profile and promoting it to attract new guests and members is the Vice President Public Relations (VPPR)’s job. This is done by frequently updating the club’s website, keeping the club’s social media presence fresh and attractive, or designing promotional materials such as leaflets or business cards. The VPPR also frequently assist the VPM in transforming guests into members.


Just like any organisation, our club would be nothing without administrative processes and basic procedures. These range from membership lists, records of attendance from past guests, minutes of committee meetings etc. The club Secretary is responsible for ensuring that these are as efficient and lean as possible.


Upon joining the club you paid membership fees, these are collected by our club Treasurer. Our Treasurer is also responsible for setting-up a yearly budget for the club, paying membership dues to Toastmasters World Headquarters and generally ensure that we live within our means. He or she also has input on equipment purchases and will produce a yearly financial report outlining how the members’ money was spent.

Sergeant at Arms

Arranging the meeting room, so that it’s ready for everyone, is the first responsibility of the Sergeant at Arms (SAA). The second and even more important one, is making sure that guests feel welcome to the club, that their queries are answered and that they are properly looked after. It is common for the club SAA, VPM and VPPR to work together to welcome guests and ensure that they become members of our club!

Immediate Past President

The Immediate Past President (IPP) supports the current President in leading the club by providing advice, guidance and wise counsel. His experience and expertise is also of interest to other members of the club committee. In many ways, the IPP is an ‘Elder Stateman’ of the club.

Toastmasters often seems to be the best kept secret around. So why don't we spread the word a little bit more ;-)

Bring your friends, housemates, colleagues, partners and even pet penguins and dragons to meetings. Get them to clap cheer and support you on stage!

Bianca brought her mum, Beth to a meeting and she too joined the club!

So bring your parents to Toastmasters! You're never too old to be a Toastmaster!

Did you know that with easy-Speak you can:

- Apply for speeches up to 8 weeks in advance
- Volunteer for roles up to 8 weeks in advance
- Set yourself goals for the leadership and communication tracks
- Tell your club if you can't attend a meeting any longer
- Check your progress in real-time
Download the easy-Speak Manual
Copyright © 2018 Waitara Windbags Toastmasters Club, All rights reserved.

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