Hello, dear readers!
This month's newsletter contains lots of info you need to know about coming to the hottest ticket event in Perth this November! Scroll on for details on the venue, places to eat, parking, signing restrictions, queue systems, the Cocktail party, and more.
VIP tickets have now sold out!
Hurry to get your $40 Day Pass from EventBee.
LIMITED TICKETS REMAIN.
You can use the code WESTCOASTFICFEST when booking your room for the Rendezvous, Scarborough online and you will receive 10% off room rate if you stay one night, but 30% off room rate if you stay two nights.
Airport to Hotel
25 kilometres. A 30-minute taxi ride costing around $40/$45 dependent on traffic/time.
Hotel to CBD
14 kilometres. 10/15 minutes by taxi.
Check in to Rendezvous Hotel is 3pm
Early check in must be organised by the individual.
Parking is available at Rendezvous
You can park in the Rendezvous underground carpark (situated further along to Wilson Parking of Manning Street) and arrange payment for your exit ticket at check in or upon arrival at the hotel for the event. Your parking ticket will be registered as 'paid' and you can exit the carpark easily when you leave.
Day parking cost is $10. Day parking plus one overnight stay is $15. Parking is available around the hotel, but difficult to find a spot due to the popularity of the area (the beach, the cafes and restaurants, the outdoor swimming pools ...)
Strait Cafe at the hotel
(off the main foyer) is open for breakfast from 6.30am to 10.30am on weekends. Lunch is from 12noon to 2pm. Dinner is from 5.30pm to 9.30pm.
PLEASE NOTE: A large section of the cafe will be cordoned off for event delegates and author lunch breaks and it might be quicker or easier to grab lunch at Dome Cafe which is just upstairs and within the hotel complex or from the many cafes surrounding the hotel.
(accessible from within the hotel) is open from 6am to 7pm.
There are plenty of cafes and restaurants just outside the hotel. This is a thriving, buzzing area. There is also a Coles and pharmacy a one-minute walk from the hotel.
THE SIGNING EVENT
Author table plans will be given to you a few days before the event, and a floor plan will be included in your goodie bag. Signing Room is situated in the Rendezvous Hotel ballroom at the main entry to the hotel.
VIP ticket holders can begin queuing in the signing room foyer area from just after 8am.
Day Pass ticket holders can begin queuing in the signing room foyer area from just after 9am. (If you are a Day Pass ticket holder, please do not enter the signing room foyer area until 9am).
You will be checked off as ticket-holding attendees and handed your goodie bag and lanyard in the queue before entry. You must wear your lanyard at all times for entry, exit, and re-entry to the signing room.
PLEASE print off all tickets you have bought and bring to the event (VIP, Day Pass, Cocktail Party). To book more tickets for friends and family to go EventBee.
Day Pass: $40
Cocktail Party: $120 (note: cocktail party entry is included in VIP tickets)
Indie authors will generally be bringing their own books to sell. 'Traditionally published' authors will have their books sold through Dymocks at the event.
Books brought from home or purchased elsewhere will be stickered BEFORE you enter the signing room. All books will be checked at exit and re-entry. Indie authors will sticker any books they sell to you and any pre-ordered books you pick up.
If you’re picking up pre-orders from Dymocks, they will be stickered as ‘purchased’.
There will be a selection of paperback books on non-indie author’s tables and if you choose to buy you can pay for these books at the Dymocks’ station located at the exit where they will be stickered as ‘purchased’.
Please note book stickering will be highly monitored!
Mailing books home*
There will be a mailing station at the signing room exit where you can purchase an Office Works satchel, fill out the address, and our volunteers will wrap and pack your books for you! These mailing satchels will be returned to Office Works on Monday and Office Works will proceed to mail or courier. They cost $20 and can hold up to 5kg (that's like, 10 books!).
*WCFF are not responsible for wrongly addressed satchels. Non-delivery of satchel queries should be directed to Office Works. Mailman delivery is only available to a street address, and not PO Boxes.
If any author has a signing restriction you will be advised before the event. PLEASE accept as firm.
If ticketing is necessary for some authors due to lengthy queues, you will be notified.
The first 10 people already in the queue will stay in the queue. The remaining people will be given a ticket number in batches of 10.
If you are not in the first 10 you must leave the queue. Wait until your ticket number selection (i.e. tickets 40 to 49) is called out. You can then form a new queue in a first in first served manner; i.e. if you are ticket number 41 and ticket holder 49 is in front of you there is no swapping of positions. You must stay in the queue as it is formed
You can also collect a ticket from the volunteer station at the front of the signing room.
We ask for your patience and cooperation
Relax! There is plenty of time to meet your favourite authors!
And heaps to do…
Support our charity Share the Dignity. This event has been organized and will be run entirely by volunteers and every dollar from profits will go towards helping homeless women in Western Australia.
Please bring small change and cash for purchases. EFT will be available for event and sponsor purchases and some authors will also have EFT options available (but not all).
There will be donation boxes for tampons and pads at the event. Please bring something to add to the box. Coles and a pharmacy are available a 1 minute walk from the hotel if you need to purchase on site.
In the signing room foyer you’ll have the chance to pick up free books from our sponsor publishers, and also purchase some gorgeous handmade goodies from the sponsors who have given so generously.
Buy raffle tickets for a major prize of $500 worth of books! Guess the number of pages in a stack of three books with a prize of a $100 Dymocks gift voucher. You can also buy a blind date package of books for only $2. Raffle tickets drawn at the Cocktail Party. Winners will be mailed their prizes! So no need of another extra suitcase, and no need to worry if you’re not attending the cocktail party. You still have the chance to win!
Authors will leave the signing room in two groups for a lunch break between 12.30pm to 1pm and 1pm to 1.30pm.
Author tables will be cordoned off during these times and no-one allowed in the area
A section of the Strait Café in the hotel will also be cordoned off for authors and sponsors only, which will take up half of the café area. If you want to grab some lunch, it might be quicker to pop outside the hotel and visit the many cafés and restaurants available or pop up to the Dome Café which is situated in the hotel complex.
Don’t forget to grab your raffle tickets and handmade goodies on the way out!
Don’t be shy about going up to an author’s table to browse their books or say hello. Our authors are just as excited about the event as you are and they don’t bite (we checked!). They all want to sign your gear.
End of Day
The event will end at 5pm and we ask that all ticket holders exit the room promptly. We only have 30 minutes to pack up before the ballroom is set up for the Cocktail Party!
7.30pm Rendezvous Hotel ballroom. We hope you’ll join us. Ticket price of $120 includes yummy platters of food, wine, beer and soft drinks - plus a live band and a dance floor.
Note: cocktail party entry is included in VIP tickets but friend and family non-VIP ticket holders and Day Pass ticket holders must purchase a separate ticket if they wish to attend. If you have purchased a ticket, please bring it with you. If you would like to purchase a ticket go to EventBee.
We can't wait to see you!
Thank you for your amazing support and enthusiasm! It’s going to make our event – the first of its kind in Perth – a truly wonderful experience for all!
Don't forget to check the Facebook Readers' Group regularly in the run up to the event to keep up to date with what's happening, what to expect, and the all important Author Table Plan.
Love from Tamara, Kathryn, Jennie, Anthea, Rachael, Sasha, Catherine and Tess - your West Coast Fiction Festival volunteer committee xx