Aloha, Project Laulima 

February 10, 2017

Aloha, Project Laulima! And aloha, CCS Migration!

Laulima is a core principle of cooperation in the Hawaiian culture that literally means “many hands working together.” For CCS, it was the collaborative process of selecting our Integrated Library System (ILS), our primary cooperative tool. The Governing Board's February 1 vote to pursue contract negotiations with Innovative Interface's Polaris ILS, marked the end of Project Laulima, and the beginning of our ILS migration.

As we say good-bye to Project Laulima and hello to our CCS migration, I know we will move forward with the cooperative spirit that we developed over the past ten months.

In This Update

Get to Know Polaris

image of Polaris PowerPac

Take a tour of PowerPAC

the Polaris public catalog

Contract Negotiations

On Wednesday February 1, 2017 the Governing Board of CCS voted to enter into contract negotiations with Polaris. Our CCS contract team is:

  • Rebecca Malinowski, CCS
  • Su Bochenski, Lincolnwood
  • Tim Longo, Evanston
  • Matt Womack, Ela Area
  • Melissa Stockton, Quipu Group

Our goal is to develop a contract to bring to the March 22, 2017 Governing Board meeting for approval.

What is an ILS Migration?

An ILS migration is a big project for consortium staff as well as library staff. We are currently using SirsiDynix Symphony, with Workflows and Enterprise as our primary staff- and patron-facing tools respectively. Assuming successful contract negotiations, we will change ILS and begin using Innovative Interfaces Polaris, with PowerPAC as our public catalog.

Our initial target date for these changes to take effect is March 2018. Our first step after signing the contract will be to develop a project plan in which we'll firm up that date. We are essentially looking at a year-long project that will involve examining our policies and procedures, configuring our new system, loading test data, training staff across libraries and departments, and many other tasks.

What does this mean for Symphony?

We will continue to use Symphony, Workflows, and Enterprise until our project is complete. CCS staff will continue to work with libraries to troubleshoot problems and maintain our current system.

However, we are putting an immediate pause on new development and projects related to Symphony. This will allow CCS staff to focus on gathering the information we need to successfully negotiate our contract for Polaris and begin preparing for the migration.

We will continue to troubleshoot issues as always, and will continue working on existing projects. If your library is in the middle of testing something like Twilio or autorenewal, for example, we will continue with that process, but not add any new libraries to the service.

Once our contract is in place and a project plan developed, we will share more information on how we will handle Symphony issues and requests over the course of our project.

How can I help?

As noted above, the amount of participation and collaboration we saw in Project Laulima was a key element of our success. We will move forward with our migration in the same spirit, and there will be many opportunities for involvement along the way.

Our current focus is on contract negotiations, and we will reach out to contacts designated by each director if we need to confirm any information about your library. As we move ahead on the project, we will form task forces with specific roles and will work with libraries to identify the right people for each. 

How do I stay informed?

We will send migration updates as needed, targeting one email per week. If you're receiving this email, you're already on the CCS News list, and will receive migration updates. Forward this email and encourage your colleagues to subscribe to stay up-to-date. 

We will also develop a migration portal that will archive our migration updates, list important dates, documentation, etc. Please stay tuned for more information as that tool develops. 

General & Emergency Contact Information

Please refer to System Status for real time monitoring

Main Line: 847-483-8600
Evening and Weekend Support: 847-483-8600, press 0 for immediate assistance
Beth Stoneburner Operations Manager 1-847-483-8603
Rebecca Malinowski Executive Director 1-847-483-8604
Joel Hahn Database Manager 1-847-483-8605
Virginia Seward Data Services Librarian 1-847-483-8625
Debra Wischmeyer Member Services Manager 1-847-483-8595
Robert Barth System Administrator 1-847-483-8639

Emergency communication will be made via Twitter and a special Gmail distribution list.
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