Oberstown Newsletter November 28 2018

Oberstown secures top award  
 Oberstown has been awarded an Enterprise Risk Network Recognition Award, presented by the State Claims Agency (SCA) at a ceremony on November 8. The health & safety team in Oberstown were finalists in two areas and on the night won the overall award for NIMS (National Incident Management System) incident reporting and investigating, while also coming in the top three for the Oberstown Corporate Risk Register. The Oberstown winning entry was based on a new NIMS tool to close out on the investigation side of incidents and accidents. The tool, which Oberstown has been using for the past number of months, identifies immediate and underlying causes of incidents and the corrective actions to prevent reoccurrence and allows for tracking of trends in relation to incidents. The Minister for Children and Youth Affairs, Katherine Zappone, congratulated management and staff at Oberstown. The Minister said: “I was delighted that Oberstown was among the finalists in two categories. I understand that there were a large number of initiatives submitted and the standard of these was very high. It is therefore a significant achievement for Oberstown to be the overall winner in the ‘NIMS Incident Investigation’ category. Oberstown deputy director with responsibility for risk management Greg Flanagan said: “The awards are an indication that the Campus is making progress in the risk management area as part of the strategic objective of delivering robust governance and driving effective accountability at all levels. Receiving an award for the management of enterprise risk gives the risk management team the impetus to carry on with the goal of achieving ISO Certification for health & safety and catering in Oberstown.”
Image: Katie O’Dwyer, Investigations Officer, Oberstown with Pat Kirwan, Deputy Director of the SCA.

6 GDPR principles 
The General Data Protection Regulation (GDPR) significantly changes data protection law in Europe, strengthening the rights of individuals and increasing the obligations on organisations. At the centre of the new law is the requirement for organisations and businesses to be fully transparent about how they are using and safeguarding personal data. Under the new legislation there are six data protection principles (see graphic) that organisations need to follow when collecting, processing and storing individuals’ personal data. Over the coming weeks this graphic will be displayed across campus in order to remind everyone of their obligations under GDPR.

Probation officer on site

The Probation Service is now on site in Oberstown to meet with young people to complete court reports or to prepare them for supervision in the community. A Probation Officer, Sarah Finnegan, is based in Oberstown two days a week in order to bring the service to young people while in detention. Sarah is working collaboratively with Oberstown staff from the point of entry to detention right through to discharge. Although keyworking staff will retain current overall responsibility for sentence and discharge planning, Sarah is available to attend or provide input to PPMs as an active participant in the process. Sarah (pictured above with Lena Timoney and William Lloyd) said: “Having the Probation Service on campus is a great example of interagency collaboration, and how services can work together to provide the best outcomes for young people when they leave Oberstown. This is a new and exciting role for me. I am getting to know the staff on campus gradually and everyone has been very helpful and supportive."
Case management system update
The first significant update to the Oberstown case management system  since roll out began in September has taken place, delivering 95 updates comprising fixes, changes based on user feedback and new features. As of November 27 the system has 190 registered users in total, with approximately 30 different users contributing new information to the system on a daily basis. A further update containing additional fixes, feedback and new features will be deployed in December.

By now, most unit based members of staff will be familiar with the OCMS trainers, Mary, Annette, Andrea and Katie who have been delivering desk side training, on a one to one basis, since September. In addition to training, the trainers have been engaged in providing support, testing, and troubleshooting on the system. 
Youth Justice Action Plan progress report
A progress report on the youth justice action plan has been published. The report outlines how “Tackling Youth Crime: Youth Justice Action Plan 2014–2018” was implemented during 2017 and signals important actions to be pursued during 2018. A number of Oberstown initiatives and developments are highlighted in the department of Children and Youth Affairs report. For example, the report highlights the organisation's strategic plan, the Oberstown participation strategy, and a joint protocol between the Irish Prison Service and Oberstown. The progress report is available here.
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Oberstown Campus · Oberstown  · Lusk · Dublin, D D01 · Ireland

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