DAPTC E-News 16 September 2022 
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In Memory of Queen Elizabeth II
1926 - 2022
Hello Everyone

Operation London Bridge | A week like no other in my working life. A time where the parishes and towns across Dorset, working closely with their colleagues at Dorset and BCP Councils as well as the Dorset Lieutenancy; demonstrated their organisational and planning skills superbly. I hope the remainder of any activities work as well over the next few days, where you have them. Well done to those executing the plan and those having to read out in public, tricky proclamations!

Planning Response Timescales | Dorset Council like many of you have been impacted by the cancellation or rescheduling of meetings following the launch of Operation London Bridge. The planning team have indicated they will listen to and use discretion when it comes to requests for additional time to respond to applications. Please contact the planning team direct with any requests.

Budgets for 2023/24 | I seem to think I'd said this before during the recent pandemic, but this next budget round ahead of your precept submissions in January '23 could turn out to be highly challenging. NALC have recently done some analysis of precepts for the current year which I circulated to Clerks and Chairs earlier today. The information offers some comfort and also the realisation that setting a 0% increase continually year after year, (unless you have exceptional circumstances) isn't sustainable in the current inflationary period.

Clerks' Conference (Dorset Council Area) | We took the right call to move the conference from this week to 19th October 2022 at Kingston Maurward. I'm pleased to say that we have very few folks that can't make the new date and in fact we can now add some more attendees that can! The content remains as is and our presenters have changed slightly in as much Chief Executive, Matt Prosser can now attend. There are two important topics we are covering at the event, namely a charter between Dorset Council and towns and parishes; as well as standards in public life. If you haven't booked in, there is still time to do so: REGISTRATION

Charter Development with Dorset Council |
DAPTC and Dorset Council are using the upcoming Clerks' Conference to start the discussion on charter development. To help onboard clerks we are running a couple of roundtable discussion sessions at the event to get everyone's knowledge on the same page and explain the route to a mutually agreeable document. To help this DAPTC have picked up the threads of what was worked on before and drafted a discussion document. This will be circulated amongst all member councils after the conference. Can I just make it clear - this draft has had the OK from Dorset Council to used to start the conversation, but it's not the actual charter - it's an example to help inform and aid understanding. Please do not assume it's the real thing and already live - you all need to give input and it will need to be formally adopted which could take 12-18 months to finalise. Your clerks will share it with you in due course - in the meantime if they aren't at the conference they might like to book in for this important topic! Failing that, there will be a short briefing online for those missing the conference. The date will be confirmed shortly.

2022 DAPTC AGM | We have a small number of motions being considered and these will be issued towards the end of next week for members to look at. One motion will relate to an in principle decision to progress a charter in the Dorset Council area. In addition we have some minor changes to the DAPTC constitution and these are on the website for members to look at in due course. They will also be issued by email.

BCP Council's Community Asset Transfer Consultation | This has just opened and will be of interest to parishes and towns. BCP have emailed direct with all the details - don't miss out sharing views.

Finally, there is some guidance from Dorset Police about the next few days below; if you could read and take action if it applies to your parish or town.

Kind regards,

Head to our training page for course dates and topics | Download a printable schedule here: DAPTC TRAINING DATES

** NEW ** 1.   How to calculate holiday entitlement for staff on NJC Contracts

We have received advice from HR consultants Personal Advice & Solutions Ltd on how to accommodate the additional bank holiday that has been given for the Queen's funeral.  Please take a look at the information provided here. 

** NEW **  2. CAN (Community Action Networks) Roadshows
Join CAN and partners to find out about the free support available to your local charity or community group in Dorset.  CAN will be joined by a funder at each session, including the National Lottery, Dorset Community Foundation and Dorset council.

Book your free place for one of the sessions below via the
CAN website (Upton an Swanage dates coming soon).

 - The Allendale Centre, Wimborne - Wednesday 21st September 1.00pm - 3.00pm
 - Bridport Town Hall - Thursday 22nd September 1.00pm - 3.00pm
 - The Exchange, Sturminster Newton - Monday 26th September 1.00pm - 3.00pm
 - Weymouth Town Hall - Thursday 6th October 1.00pm - 3.00pm
 - Dorchester Town Hall - Friday 9th December 12.15pm - 2.00pm

** NEW **  3.  Example documents shared by Dorset Clerks

We always like to encourage our members to share documents and good working processes/practices and today we have two that you can make use of as you  wish.

The first is a timely one from Linda Scott-Giles, Clerk at Blandford Forum Town Council, who has shared her councils format for the
Ceremony for the National one-minute silence.   It's in the format of a word document so you can adapt it for your own use.

The second document that we can share is from Michele Harding, Clerk at Chesil Bank Parish Council, who has agreed that we can share her
Electronic Banking protocol.  Her council banks with Lloyds, but the protocol can easily be adapted for use with your own banking procedures.  It's a good place to start if you wish to create your own protocol.


Event Management 
Dorset Police have sent over some housekeeping advice that they would like you to consider before, during and after your events.

As the event organiser you will be aware that you are responsible for the safety of those attending. Information on event management and your responsibilities can be obtained from your local authority.
The Police are required to maintain an oversight of large events in order that they can assess the overall risk and consider any potential Police response.
It is important that as an organiser you consider the safety of those attending.  Please take a look at the information that has been provided by Dorset Police here. 

Further information or guidance can be obtained from PC Dave Taylor.   
DAPTC website - job vacancies page
NALC has announced that the Star Council Awards 2022 winners will be unveiled at an online ceremony on 13 October 2022 at noon (12 pm).
The ceremony will be open to everyone in the    sector and beyond to watch and celebrate all the winners' hard work. The event will be streamed live on NALC's YouTube page.

This year Dorset has two finalists, Bridport Town Council is in the running for
Council of the Year and DAPTC is included in the County Association Project of the Year category.  

NALC On-Line Events 
Working between the Tiers  - 28th September 2022 12pm - 1.15pm  Click here for more information

Local Councils and communications strategies - 26th October 2022 12pm - 1.15pm  Click here for more information
NALC to hold it's first-ever hybrid conference - Empowering Communities
NALC will hold its first-ever hybrid conference later this year. Empowering Communities takes place on 7 November 2022 between 10am and 4pm at America Square Conference Centre in London.

In person Ticket - up to £130 for NALC member
Virtual Ticket - up to £70 for NALC member

Find out more about the event and register for your place today.

Links to useful NALC Webpages:

NALC Committees - if you are interested in the work that NALC does through it's committees, you can view the latest Agendas and Minutes  here.

Latest Funding and Grants Bulletin 

Climate Change - information and guidance

 Keep up to date with NALC via their Blog page and their News page.
Do you have any thoughts or comments on this newsletter, tell us what you think here.
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Dorset Association of Parish and Town Councils · Colliton Annexe, · Colliton Park · Dorchester, Dor DT1 1XJ · United Kingdom

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