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Updates from Johns Hopkins University Research Administration
Volume 3, Issue 14 | November 302018
What's New Tools & Information
National Science Foundation
(NSF) Grant Reporting
Requirement for Harassment
Findings and Actions

Harassment and Discrimination
Protections in National Institute
of Health (NIH) Training Applications

Photos from Research
Administrator Day 2018
Revised National Institute of Health
(NIH) Grants Policy Statement
(rev. Oct. 2018) for FY2019 

National Science Foundation (NSF)
New Award Notice

Using the Federal Demonstration
Partnership (FDP) Entity Profile for JHU
Working with JHURA Training Opportunities
Welcome! New JHURA
Team Members

eRA Information: Focused
Notifications, Delegation
Now Available in Human
Subjects System (HSS)

Subawards "View History"
Functionality in SWiFT
What's New
Notice to the JHU Community Regarding the National Science Foundation Grant Reporting Requirement for Harassment Findings and Actions
The NSF released a final grant term and condition on September 21, 2018, requiring institutions that receive NSF funds to report to the NSF findings about any NSF funded principal investigator or co-principal investigator (“PI/co-PI”) of sexual harassment, sexual assault, or other harassment based on a protected category (such as race, religion, sexual orientation or national origin). The new reporting requirement applies to NSF grants awarded on or after October 21, 2018, and to any funding amendments to existing NSF awards issued on or after October 21, 2018. 
Learn More
Harassment and Discrimination Protections in National Institute of Health (NIH) Training Applications
Read the full NIH Notice: NOT-OD-19-029
Applications for NIH institutional training grants must include a letter on institutional letterhead signed by a key institutional leader that describes the institutional commitment to ensuring that proper policies, procedures, and oversight are in place to prevent discriminatory harassment and other discriminatory practices. This policy applies to applications submitted for due dates on or after January 25, 2019.  

Provost Sunil Kumar has prepared a letter for this purpose; the file can be found on JHURA's Proposal Development: Documents & Forms webpage.
Provost Letter for NIH Training Grants  
Learn more
Research Administrator Day 2018
Pictures from Research Administrator Day events at East Baltimore and Homewood on September 24 are now live on our website.
Browse the Photo Galleries
Working with JHURA
Welcome! New JHURA Team Members
  • Tolise Dailey, Research Development Team/JHURA Training Manager
  • Dacia Jenkins, Research Administration Training Program Coordinator
  • Martine Richards, Sr. Sponsored Projects Specialist
Standing (left-right): Martine Richards, Tiffaney Cline, Michael McGrath, Denise Sparks, Keya Booker, Gene Rutherford, Jennifer Hopkins, Tom Mattern, Hershea Watson, Jennifer Harris, Alexandra Albinak, Sara Bohlayer, Jessica George, Ellen Morthole, Michael Ebelugwu, Angel Gasior, Will Pearce, Christina Boffen, Donald Panda, Dacia Jenkens, Emily Yuan
Middle Row (kneeling): Ted Fehskens, John Evermann, Lacey Douthat, Anthony Maranto
Bottom Row: Margie Gier, Tolise Dailey, Katy Pretz, Mora Harris, Gail Cusimano, Bob Taylor
Not Pictured: Joyce Comegys, Marcy DeSantis, Sandy Fink, Rachel Hoffman, Ron Schultz, Zach Tolley
eRA Information: Focused Notifications, Delegation Now Available in HSS
Did you know? As a result of a software release for the Human Subjects System (HSS) and ASSIST in September, the following features and updates have been added:
  • HSS Focused Notifications will be sent when a user changes the status of updates to human subjects, or clinical trial information to ‘ready to submit’ in HSS;
  • HSS Delegation, including "Progress Report" Delegation and "Submit" Delegation;
  • ASSIST Budget Forms available for viewing when application status is "Ready for Submission."
Departments should always notify their JHURA Grants Associate or other point-of-contact, to let them know something has been routed from the system. We appreciate your consideration and prompt communication.

Read the notice from the eRA Communications Office
Pro Tip: Subawards "View History" Functionality in SWiFT
  1. Log in to SWiFT via
  2. Locate the "gear" icon in the top right-hand corner, then choose "View History" from the drop-down list.
  3. This will open a new webpage which is a timeline of all the related activities.
Additionally, users may also review the “Negotiations” tab for comments by the JHURA Subawards Team.

Don't forget to check the SWiFT System User Guide for more features and step-by-step instructions.
Tools & Information
Publication of the Revised NIH Grants Policy Statement
(Rev. October 2018) for FY2019

Read the full NIH Notice: NOT-OD-19-021
The NIHGPS provides both up-to-date policy guidance that serves as NIH standard terms and conditions of awards for grants and cooperative agreements, and extensive guidance to those who are interested in pursuing NIH grants. This revision is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2018.
Learn more
National Science Foundation (NSF) is Developing a New Award Notice

As NSF develops a new backend award system, they are taking the opportunity to standardize, stream-line and simplify the award notices that are automatically delivered to funded organizations. Additionally, NSF will now be able to copy PIs and co-PIs on all award notices sent to funded organizations.

In November 2018, NSF will roll out the new award notice for incremental and supplemental funding as well as creativity extensions and forward funded increments. Notices for new awards are scheduled for March 2019.

Read the full announcement in the NSF Proposal and Award Policy Newsletter
Pro Tip: Institutional Information
Using the Federal Demonstration Partnership (FDP) Entity Profile for JHU

Did you know? The FDP Entity Profile for JHU is a great resource for completing necessary documentation in proposal preparation, award receipt, and subaward development.*
*About the FDP Expanded Clearinghouse
The FDP Expanded Clearinghouse online system is a public website and product of an FDP Pilot Project. Profiles can be used in lieu of subrecipient commitment forms to obtain entity-based information needed by pass-through entities when they are issuing subawards or monitoring their subrecipient entities. For more information, contact the JHURA Subawards Team.
Training Opportunities & Professional Development
NCURA Region II, Subregion 7 Chatterbox
Internal Controls: Who's In Control?
Frank & Nic's West End Grille 
511 W Pratt Street, Baltimore, MD 21201
Wed., December 5
3:00 pm to 5:00 pm
Frank & Nic's
Denise Clark
Stephen Dowdy

Join your fellow research administrators for UMB’s first Chatterbox event! Chatterbox programs will provide a casual setting to network and discuss a particular hot topic in research administration, as well as ask questions of your colleagues. Hope to see you there!

Upcoming Webinars
Civility in Research Administration
Webinar sponsored by NCURA
Tuesday, December 4, 2018      
2:00 - 3:30 pm
Learn More and Register
Enroll via MyLearning
Recent Trends in Research Integrity Investigations
Webinar sponsored by SRAI
Tuesday, December 11, 2018      
2:00 - 3:00 pm
Learn More and Register
Why Can't We Just Sign It?
Webinar sponsored by SRAI
Presenter: JHU's Tom Burns
Wednesday, December 12, 2018      
2:00 - 3:00 pm
Learn More and Register
*Webinar Group Viewing at Eastern
Programs scheduled for group viewing will be available in MyLearning. No enrollment link? Requests to attend a group viewing hosted by JHURA should be submitted to Katy Pretz. Availability based on interest. Selections will be presented in JHURA's Conference Room at 1101 E 33rd Street, B001, Baltimore MD 21218.
New Coeus 8 Training Sessions Added for Spring 2019
(Coeus 8) Databases in Coeus Reporting Tools: 
ORIS Reports and Advanced Seach Techniques
March 19 in East Baltimore  |  May 16 at Eastern  |  June 20 in East Baltimore
Learn more and Enroll via MyLearning
Content Ideas? Items to Share? Training Requests?
E-mail Us at
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1101 E. 33rd Street, B001, Baltimore, MD 21218
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